Rules and Regulations
The Hot Rod Super Nationals hosts thousands of guests ranging from all ages. We want the Supernats to be around for years to come. Therefore, we hold our participants to the utmost standards.
Operations and Conduct at the Event
- NO vulgar language.
- NO alcoholic beverage consumption will be allowed during Hot Rod Super Nationals LLC event.
- Any Hot Rod Super Nationals LLC logos used must be approved by Hot Rod Super Nationals.
- MUST wear appropriate apparel.
- Distribution of any advertising matter or promotional materials in your space is prohibited.
- Any trailers or oversized vehicles will be asked to park in the designated area mark as “Trailer Parking.”
- Absolutely NO merchandise will be allowed to be sold or promoted.
Registration and Fees
- This registration shall be subject to the prior approval of Hot Rod Super Nationals LLC which reserves the right to reject any registration in the best interest of the event.
- Please make checks payable to Hot Rod Super Nationals LLC and mail to:
4211 King Graves Rd.
Vienna OH 44473
- ABSOLUTELY NO REFUNDS RAIN OR SHINE!
Parking is first-come, first-served if you are not in a group of 15 or more cars that were preregistered with Hot Rod Super Nationals LLC. Spots cannot be saved prior to 10 a.m. after 10 a.m. only your spot that holds your car can be saved.
Please do NOT bring the following onto the grounds:
- No pets other than service animals
- No alcohol
- No drones
Golf carts, go-carts or any other motorized conveyances are not allowed. (Exceptions made for the disabled; must provide proper paperwork.)
Terms & Conditions
VENDOR SPACE ASSIGNMENT
a. The method of determining space assignments shall be established by Hot Rod Super Nationals LLC and may be changed for time to time without notice to Vendors/Exhibitors.
b. Vendor space size request must be specified on this Application. Hot Rod Super Nationals LLC reserves the right to reassign a Vendor location to accommodate event needs.
c. Vendors shall not assign, sublet, share or apportion the whole or any part of the exhibit space they have applied for or are later assigned, except in connection with the sale of Vendor’s business. Notice of the business sale must be made in writing to Hot Rod Super Nationals LLC by the current Vendor or Applicant.
OPERATIONS AND CONDUCT AT EVENT
a. NO vulgar language or alcoholic beverage consumption will be allowed during Hot Rods Super National LLC event.
b. Any Hot Rod Super Nationals LLC logo used must be approved by Hot Rod Super National LLC.
c. Vendor personal must wear appropriate appeal.
d. Vendor’s are prohibited to distribute any advertising matter or promotional material other than in their own space/booth.
e. Parking: Vendor’s are required to park in the designated area marked “Vendor Parking”.
f. Trailer Parking: Vendor’s with trailer or oversized vehicles will be asked to par in designated area mark as “Trailer Parking”.
g. Any shipments made to Hot Rod Super Nationals LLC must be done during set up days. NOT during the event days of July 5th-7th 2019. Hot Rod Super Nationals LLC staff WILL NOT sign for any Vendor packages, NO EXCEPTIONS WILL BE MADE.
h. All Display Vehicles must stay in assigned book space. Absolutely NO in and out driving privileges will be allowed during Hot Rod Super National LLC event. NO EXCEPTIONS WILL BE MADE.
i. Absolutely NO merchandise will be allowed top be sold or promoted in any other place other than your permitted booth space.
j. Booth space must be occupied by Vendor staff during event hours.
k. Any Vendor wishing to hand out or sell food of any kind during the Hot Rod Super National LLC event must have all proper health permits.
l. Hot Rod Super Nationals LLC has the right to inspect any Vendor’s booth at any time during the event (July 5th-7th 2019).
m. The following are not allowed to be promoted or sold in Vendor space (knives, drugs paraphernalia and or any animals).
APPLICATION AND FEES
a. This application shall be subject to the prior approval of Hot Rod Super Nationals LLC which reserves the right to reject any application in the best interest of the event.
b. Make Checks payable to
i. Hot Rod Super Nationals LLC mailing address 4211 King Graves Rd. Vienna OH 44473
c. ABSOLUTELY NO REFUNDS!!! Event will still take place Rain or Shine
SET-UP AND CREDENTIAL PICK-UP
a. All display including vehicles must be in place and excess material, cartons a refuse removed by 5pm on the final set-up date.
b. Hot Rod Super Nationals LLC assumes no responsibility for Vendor/Exhibitors materials left unattended during set-up and/or credential pick-up.
c. Set-up is only allowed during the specified set-up days and times. NO set-up is allowed during event days. NO vehicle access to booth areas to drop off product during event days. Credentials must be picked up by 4pm of the final credential pick-up day.
d. Any space not claimed and occupied by 4pm on the final set-up day may be reassigned or resold by Hot Rod Super Nationals LLC; with NO refunds, transfers or credit to be given.
e. Vendor is to provide their own UL extension cords and 3 prong adapters needed for paid electrical service (through Hot Rod Super Nationals LLC). Electrical fees printed on the application form.
a. NO removal of product and/or equipment prior to Sunday tear-down start time.
b. Early tear-down is subject to a $500.00 assessment that must be paid to Hot Rod Super Nationals LLC.
c. Vendor agrees to dismantle their display after the end of the event Sunday.
ELIGIBILITY AND ACCEPTANCE BY HOT ROD SUPER NATIONAL LLC
a. Hot Rod Super National LLC reserves the right to determine eligibility of Vendor/Exhibitors for any event, whether prior to or after Hot Rod Super National LLC acceptance of the Application, and submission of this Application and deposit does not guarantee acceptance by Hot Rod Super Nationals LLC.
a. All Vendor’s who will conduct any Raffle/Sign Up during Hot Rod Super Nationals LLC must share all information collect (Names, Phone Numbers, Addresses) with Hot Rod Super Nationals LLC in a readable format.
i. This must be done within 30 days after the event. All Vendors must have prior approval to conduct any Raffle/Sign Up.